investigator resources

investigator resources

AnnouncementS:

11/08/2024

Good Afternoon 3172 Porter Drive Colleagues,

As a courtesy, I would like to inform you that majority of Sensaphone devices in School of Medicine buildings located in the main campus and at Stanford Research Park are offline and are not able to send freezer alarm notification via email and text message.

TDS, UIT Networking and TDS Network Security Engineers are presently working on resolving the issue and will provide an update when available.

I am grateful for your patience and understanding.

Sincerely,

FRED P. ECHALUSE
Facilities Operations Engineer – OFPM

10/16/2024

Good Morning 1701 Pagemill Colleagues,

I regret to inform you that our community has experienced a high volume of laptop theft recently in our SoM buildings on Porter Drive and Page Mill Road. In an effort to provide a safe and secure working environment your building has been placed on restricted access. You will need your SoM issued badge to enter.

Ensure that all personal and University items are in your procession or secured. Don’t allow others to follow you (aka piggy-back) into a building.

Report all suspicious activity immediately by calling the Security Operations Center 24/7 at (650) 723-7222.

10/10/2024

Attention 3174 Porter Colleagues,

At about 4:21am this morning, City of Palo Alto experienced a wide are electrical power outage that affects Stanford Research Park including the School of Medicine. All electrical power has been restored to the affected buildings.

Operations and Maintenance has identified that an air conditioning unit on the roof is not returning to normal operation following this morning power outage. The affected areas are located on the 1st floor of the building. We are actively collaborating with School of Medicine Personal to restore the equipment as quickly as possible.

We will provide updates as the situation progresses

10/09/2024

Emergency temporary Shutdown Update

Dear 1050 Arastradero Colleagues,

Technicians have successfully activated the chiller and it is effectively cooling the system at this time. Operations and Maintenance will continue monitoring and servicing the system until it is operating at normal levels.

If  you should experience any building issues, feel free to contact workflow at 650-721-2146 for assistance.

Thank you for your understanding

10/03/2024

Good morning SRP Community,

Due to “Staff Appreciation Day”, the southern entrance to 3145 Porter Drive will be closed from 7am –  4pm on Oct 8, 2024.  Parking will also be affected (see map).  Please refrain from parking near the conference center within the red area.

For parking, use the northern entrance at 3145 Porter Drive.

Thank you,

STUART JEUNG
SRP Program Coordinator – OFPM

10/02/2024

1701 Page Mill,

Today’s Santa Clara County Hazardous Materials and Waste inspection has been cancelled.  No inspection will occur today.  In the event the inspector wants to come out next week I will send out a notice on Monday.

10/01/2024

Dear All, 

After completing a pre-inspection of 1651 Page Mill yesterday, one of the main findings was open hazardous waste containers. Just a reminder that all hazardous waste containers should have a secure lid and closed when not in use. Please take in look in your lab to make sure all containers are properly closed before the inspection tomorrow (10/2). 

Thanks

Nick 

9/30/2024

Dear 1651 Page Mill,

It was just confirmed that the inspector would like to come back Wednesday and continue the Hazardous Materials Inspections. While he initially indicated that he would like to continue inspecting 1651 Page Mill, he may also decide to do any of the buildings denoted below.

As always, we will know the morning of the inspection and will email the buildings affected.

Regards,
Dave

9/30/2024

Dear 3155 Porter Drive Occupants,

Please see the note below from Brian Manning of the Water Planning & Stewardship Program regarding Wastewater Training. This training requirement is for all faculty, staff, researchers including administration and building managers that work in a building with laboratories. Please complete this training in the next 30 days.

Regards,
Dave

9/27/2024

Dear 1651 Page Mill Occupants,

I was informed by the inspection team that they were only able to cover 3155 Page Mill during yesterday’s inspection.

The inspector will come back and continue the inspection of 1651 Page Mill Road on Wednesday 10/02/2024. Most likely this inspection will start around 9:30 am.

My team will conduct additional walkthroughs of your spaces early next week.

Thanks,
Dave

9/18/2024

Today the Stanford Transportation newsletter (attached) shared news about a new Marguerite line CAX, connecting the Caltrain Station at California Avenue and Stanford Research Park. Like the RP line, it will run from Cal Ave to SRP in the morning and from SRP to Cal Ave in the afternoon. This service begins Monday, September 23.

Best,

PROMILA RASTOGI (she/her)
Director of Transition Strategies & Stanford Research Park Operations – OFPM 

9/17/2024

3155 Porter Dr. Occupants,

The new Refrigerators have been installed in each kitchenette on the 1st & 2nd floors. We are requesting all items be removed from the existing old refrigerators.

These old refrigerator unit will be removed this Friday for disposal.

Stan Bouyea
Facilities Area Zone Manager
Stanford School Of Medicine OFPM

8/6/2024

Dear SoM Wet Laboratory Researchers,

Every day, we rely on our eyes and eyesight to not only perform life’s essential functions, but also to conduct research. Our eyes are precious.

In research areas, the risk of eye injuries is heightened, due to potential exposures to biohazardous materials, chemicals, and other hazards. At Stanford’s School of Medicine (SoM) and across the University, data clearly indicates that both the number and severity of eye injury incidents has risen in the last two years. Of 47 reported incidents during the last several years, 29 (about 62%) occurred in SoM research areas. Eye protection was not worn in almost all of these incidents. We must reverse this trend.

Remember to use eye protection (e.g., safety glasses, goggles, face shield) that meets the ANSI Z87.1 standard while in research areas. The requirement for eye protection in BSL2 laboratories was recently endorsed by the Administrative Panel on Biosafety (APB) to emphasize the vital importance of this routine lab practice. Safety glasses can be obtained free of cost from the EH&S Safety Store.

Everyone is expected to help our fellow researchers and colleagues use and remember to use eye protection. EH&S and the SoM Safety and Emergency Management teams are also available to answer researcher’s questions about meeting these requirements.

Please feel free to reach out to me with any questions or concerns.

Have a wonderful week.

Scott Cooper CSP, CHST
Senior Health and Safety Specialist
Safety and Emergency Management (SEM) – OFPM

07/25/2024

Dear 3174 Porter Building Colleagues

Scope: This is to inform you that the OFPM Is asking for your assistance to properly recycle card board boxes.

Cardboard boxes must be dismantled before disposal.

Cardboard must be disposed into recycle container. Blue Container

Impact: The City of Palo Alto is performing audits to make sure we are in compliance with the landfill reduction initiative.

Without your support we will remain out of compliance and resulting in a fine.

Questions or Concerns? Please call Work Flow Desk at (650) 721-2146 

Thanks for your patience and support

Jose Amaral (he/him/his)
Facilities Specialist 2
Facilities Operations – OFPM

7/15/2024

Hello 3155 Porter Drive & 3165 Porter Drive Occupants,

The Mobile Connectivity project to provide cellular coverage for all floors was completed.  

In the future, if you have any cellular issues, please report them to the UIT Service Desk at 650-725-4357 (5-HELP) or submit a ticket. 

Thank you,

Vivian

07/5/2024

Dear 3165 Porter Building Occupants,

While conducting AED inspections, it was noted that the AED cabinet on the main floor near the lobby has a few plants on top which has tracked dirt inside the cabinet and ants surrounding the cabinet.

If these are your plants, I have moved them to the floor underneath the cabinet as AED cabinets should be free and items on top and not to be treated as a shelf. Please pick up your plants promptly as they can also not remain on the floor for an extended period of time either.

Thank you for your attention to this matter.

Best regards,

ADA FLORES She/Her
Emergency Management Program Manager
Safety & Emergency Management – OFPM 

06/11/2024

Dear 1651 Page Mill & 3373 Hillview,

One of our researchers spoke with the Linde Plant Manager at the SOM loading dock.  The Linde Plant Manager is confident that they can supply us with nitrogen by using what they have in the area and close by until their plant is repaired.

Kyle Riesenberg
Health and Safety Manager
Safety and Emergency Management  – OFPM

05/29/2024

3174 Porter occupants – If your lab is currently or will be generating chemical (hazardous) waste, please contact Chris Craig (ccraig@stanford.edu) from EH&S’ Environmental Protection Program to discuss what types and approximate volumes of chemical wastes your lab will be producing. If you are new to Stanford University, Chris will guide you through the chemical waste labeling and disposal process. If you have moved from a lab on campus, the labeling requirements are the same. However, the schedule for picking up wastes from your respective lab may be slightly different.

Chris oversees only chemical waste disposal. For any questions related to medical waste compliance disposal, including red bag/biohazardous and sharps, contact me directly.

KYLE RIESENBERG
Health and Safety Manager
Safety and Emergency Management – OFPM
Stanford School of Medicine
Office of Facilities Planning and Management

300 Pasteur Dr.
Stanford, CA 94305
MC 5116
cell: 650-387-7958
Kyle.Riesenberg@stanford.edu
School of Medicine OFPM

05/17/2024

Good Morning Everyone

Fedex has a new procedure in effect starting today. Friday, May 17th, 2024.

If you need to order a pickup via Fedex, please use the information on the business card shown.

STUART JEUNG
SRP Program Coordinator – OFPM

Stanford School of Medicine
Office of Facilities Planning and Management
1701 Page Mill Road
Palo Alto, CA 94304
tel: 650.213.6751
stuartj7@stanford.edu
SoM in Stanford Research Park

FYI: This is how we found the recycling bin today.  Please see pic Below. Styrofoam & Polystyrene IS NOT RECYCABLE.

Dear 1050 A Arastradero Building Colleagues,

Scope: This is to inform you that the OFPM Is asking for your assistance to properly recycle card board and dispose of Styrofoam and Polystyrene.
Cardboard boxes must be dismantled before disposal. When dismantling cardboard boxes for disposal, please remove all Styrofoam.

Styrofoam must be disposed into land fill garbage containers ( bins with clear liner bags). Lite Brown Container

Cardboard must be dismantled and disposed into recycle container. Blue Container.

Impact: The City of Palo Alto is performing audits to make sure we are in compliance with the landfill reduction initiative.
Without your support we will remain out of compliance and resulting in a fine.

Questions or Concerns? Please call Work Flow Desk at (650) 721-2146  

UPCOMING activities:

1701 Page Mill & 3172 Porter ChemTracker update due November 29, 2024

The annual Hazardous Materials Management Plan (HMMP) Updates for 1701 Page Mill are coming due to the Santa Clara County and City of Palo Alto. Please update your ChemTracker inventory and complete the validation form here no later than November 29, 2024.

The inventories are VERIFIED DURING INSPECTIONS conducted by the Santa Clara County Hazardous Materials Division and the City of Palo Alto Fire Department.

What you need to do:

1. REVIEW the information in the attached Excel Workbook (Owner Item Chemical Count); included is a list of chemical storage locations and chemical owners.This activity report summarizes information in the ChemTracker database and lists dates when chemicals have been added or modified in each room. Distribute a copy of the spreadsheet to lab contacts so they are aware of what information is included in reports to the local regulatory agency and as a guide for what rooms they need to update. Important: ALL chemical storage and use areas need to be inspected in the quarterly self-inspections.

2. UPDATE CHEMICAL INVENTORY INFORMATION – Make all necessary modifications to the chemical inventory in ChemTracker. The Stanford Chemical Inventory page including links to ChemTracker version 4, and instructions can be found at: Stanford ChemTracker Website. Please reflect the current date even if there is no change in chemical quantity or list.

To validate your labs’ ChemTracker Inventory up to date, complete a form attesting to the inventory’s accuracy using this link: https://forms.gle/ZKMSLmPH8RqsqhmJ8

3. VERIFY LIFE SAFETY BOX FORMS– Annually check and verify that the information listed on the School of Medicine Contact Notification Form and Chemical Storage Map is correct. Please complete/correct as necessary AND date/initial the form certifying that information has been verified.

  • Follow the instructions to complete the Lab and Department Level information.
  • School of Medicine Contact Notification Form (attached) – The contact information for the Building Level has been prepopulated for your convenience on the attached form.
  • Chemical Storage Maps can be found at Stanford EHS Chemical Storage Map Website.
  • Post at rooms assigned to your Principle Investigator including individual labs, shared rooms, animal rooms, cold and warm rooms, glass wash, equipment rooms, and tissue culture rooms.

4. NOTIFY via EMAIL

  • As soon as your inventory is updated, provide an email reply to Kyle Riesenberg at kriesen@stanford.edu

Additional Information

  • This is an annual process with the HMMP report submitted to the agencies at about the same time each year.
  • Each PI should have at least one individual responsible for updating the chemical inventory for their group.
  • If additional personnel will need access to online chemical inventories in your area(s), or if you have any questions or problems with updating your online inventory (i.e. room numbers not existing), please submit a help ticket at Stanford HelpSU.
  • Pay special attention to chemicals stored in areas where research processes (new experiments, equipment of PIs) may have changed during the past year.
  • Upon request, EH&S can provide current inventory summaries for your overall review. If you have any questions or problems with updating your online inventory (i.e., room numbers not existing), please submit a help ticket at http://chemtrackerhelp.stanford.edu.
  • As a courtesy to the ChemTracker Support Staff, please make sure that inventories are updated on time. There is a lot of “behind the scenes” work involved in the submission process and having accurate information posted in ChemTracker is a necessity.

Commonly Asked Questions!
What do I need to add to ChemTracker?

  • Add chemicals that are not currently in the inventory system
  • Delete items that are no longer in the lab and no longer in use
  • Adjust quantities of inventory items if ongoing changes have been made
  • Include all compressed gas cylinders and bleach (both often overlooked)
  • NEW: Include ethanol and bleach stored in tissue culture rooms.
  • NEW: Include all larger batteries (contains battery acid) such as those that support UPS systems

Items that do NOT need to be inventoried in ChemTracker are:

  • Retail products for households-like activities (cleansers, dish/hand soap)
  • Materials to be expended within 1-2 days (working solutions)
  • Radioactive materials
  • Biohazardous materials
  • Non-hazardous buffers (please label these as ‘non-hazardous liquid’)
  • Growth media
  • Enzyme preparations

IMPORTANT NOTE: As the owner of chemicals, you are responsible for ensuring your facility’s regulatory compliance which includes, but is not limited to, annual HMMP compliance. Any potential regulatory citations/penalties that arise due to a facility’s delinquent or inaccurate chemical inventory are formally levied at the associated School/ Division level.

Friday, November 22, 2024

Notice of Work:  Shelving Install/Plumbing 3172 Porter – Lab 235/235A/235B

Specific Project Scope: Minor carpentry and plumbing Lab 235, 235A, and 235B.

Anticipated Schedule: Fri 11/22 (6:00AM-2:00PM)

Impacts:  

  • Equipment currently on tables located in areas of new shelving installation will need to be unplugged and moved temporarily by the users.
  • Equipment or tables located where new regulators and turrets to be installed will be temporarily moved by the users.

Safety Impacts: 

  • No safety impacts (no hot work to be performed).

Contacts:

Monday, November 25, 2024

Dear 3165 Porter Drive Colleagues,

Operations & Maintenance is working with our vendor to make repairs on the compressed dry air system. In order to make these repairs, compressed air will shut down for approximately 4 to 6 hours.

DATE: November 25, 2024

TIME: 8:00am to 2:00pm

IMPACT: There will be no compressed air to the building. Lab turrets will have no CDA. Autoclave and glass wash equipment will be without compressed air and may be inoperable.

SAFETY IMPACT: None.

If you have any questions or concerns, please do not hesitate to contact me.

Thank you,

Mark Stewart
Chief Engineer – School of Medicine
Facilities Field Services

Thursday, December 5, 2024 – Friday, December 6, 2024

Dear 3172 Porter Dr. Colleagues,

The Office of Facilities Planning and Management will be supporting warranty fume-hood repairs at building 3172 Porter DR.  The warranty contractor Mott Labs, Inc., will be onsite performing repairs to fume-hood located in lab 260 – LB22 the first week of December.  Schedule repair dates: December 5th, – December 6th, 2024

Contractor: Mott Labs, Inc.

Start Time: 7:00am to 4:00pm Until Completed

SCHEDULE: December 5th, 2024 – December 6th, 2024

Impact:  Major –

During this project please expect repair technicians in lab area 260 LB22 Fume-Hood. During the schedule project only contracted personnel working on the repairs will be allowed in this location.  Safety cones and barricades will be present to limit occupants in the project area.

Safety Impacts:  Severe-

  • Be aware of contractors and their equipment.
  • Heavy machinery will be operated.
  • Minor Noise will be associated with this project
  • Use extreme caution around the heavy equipment.

 

Monday, November 25, 2024 – Friday, December 6, 2024

Dear 1520 Page Mill Colleagues,

The Office of Facilities Planning & Management will be performing a planned maintenance project on the first floor of 1520 Page Mill.

Our vendor Yanez Painting, LLC. will be on-site starting November 25th, 2024 to begin the repair and painting process of select first floor conference rooms and common areas at 1520 Page Mill. The painting project will be conducted over several days and is estimated to be completed by December 6th, 2024.

Schedule Date:  November 25th – 26th and December 2nd – 6th, 2024

Schedule Time:  7:00am to 4:30pm Daily until completed

IMPACT:  Moderate – Yanez Painting, LLC. will be performing moderate patching, sanding and painting along the walls inside the conference rooms as well as common area walls on the first floor. These areas will be out of commission to building occupants during this time.

WHAT TO EXPECT:  During this scheduled project, there may be minor odor and dust in the immediate area during the project.

SAFETY IMPACT:  Minor – Please be mindful of equipment around the repair areas during the schedule project.

We appreciate your cooperation with our planned maintenance project; and if you have any question, please don’t hesitate to contact me by cell or email. 

Thank you.  

ALEX WELDY
Research Facilities Coordinator – OFPM